WRITTEN VOTING AND PROXY
Shareholders with 500 or more shares will, on publication of the Notice of Meeting, receive at their addresses, the attendance card/remote voting form/proxy, together with the agenda, a letter from the Secretary of the Board and a pre-paid envelope. Once the card has been completed and signed, it may be presented at any BBVA office or branch or sent by post using the pre-paid envelope.
Shareholders with less than 500 shares must obtain their remote voting from any BBVA branch office, where they can present it for processing or send it by registered post with return receipt to the Shareholders Helpdesk (Oficina de Atención al Accionista) at C/ Azul 4, 28050 Madrid.
Holders with more than 500 shares may be represented by another person, who need not necessarily be a shareholder. Proxy must be conferred using the proxy form printed on the attendance card and may be sent via any of the means mentioned in this section.
Holders with less than 500 shares may also form a group with other shareholders to achieve the minimum number of shares to attend and confer their proxy requesting, as applicable the group voting form at any BBVA branch office, where it can be submitted for processing once it has been completed and signed.
Shareholders wishing to vote by post may apply to the Shareholders Helpdesk or to any BBVA Branch, once the Notice of Meeting has been published, requesting the issue of a document for postal voting in their name. Once completed according to instructions established, it must be sent by registered post with return receipt to the Shareholders Helpdesk (Oficina de Atención al Accionista) at C/ Azul 4, 28050 Madrid, to be processed and counted.
ELECTRONIC VOTING AND PROXY
Shareholders may also vote and confer proxy by electronic media prior to the General Meeting via the specific link on the Bank’s website included in the section “2018 Annual General Meeting”.
In order to guarantee their identity, shareholders wishing to vote or confer proxy electronically must obtain a password from this website, following the instructions in section “Electronic Vote and Proxy” on this website. In order to obtain the password, shareholders will need to prove their identity in the following ways:
a. Electronic DNI (Spanish ID card).
b. “BBVA.es” (for shareholders who are users of BBVA’s e-banking facility);or
c. Request accreditation (for shareholders who are not “bbva.es” users and shareholders that are legal entities), following the instructions on the website.
Once the shareholder has obtained and activated the password using any of the above methods, the shareholder may vote or confer proxy by electronic means following the instructions that appear on screen.
Shareholders with less than 500 shares may form groups online by following the instructions that appear in the section “Electronic Vote and Proxy” on the Bank’s website.
Electronic voting and proxy can take place from 23rd February 2018 and until 12:00 hours on 14th March 2018.
REVOCATION OF PROXY
The shareholders’ personal attendance at the General Meeting will revoke any proxy or vote that has been sent in prior to the Meeting and independently of the method used.
Proxy may always be revoked over the same method used to confer it at the BBVA offices for printed attendance cards and via the Internet for electronic proxy.
SUSPENSION OF ELECTRONIC SYSTEMS
The Company reserves the right to modify, suspend, cancel or restrict the mechanisms for electronic voting and proxy when this becomes necessary or advisable for technical or security reasons.
The Company will not be liable for damages that may be caused by overload, breakdowns, collapsed lines, connection faults or similar events not attributable to it that may temporarily impede use of the electronic voting or proxy systems.
Personal data regarding the shareholders’ exercise of the rights to attend, receive information, vote, participate in the Online Shareholder Forum and any other data necessary to comply with other legal obligations stemming from the announcement and holding of the General Meeting will be incorporated into the Shareholders file for which Banco Bilbao Vizcaya Argentaria, S.A. is responsible. This data will be processed by the BBVA to manage the development, compliance with, and control of the shareholder relationship with respect to the announcement, holding and communication of the General Meeting. This data will be communicated to the Notary in relation to the certification and putting on record of the Meeting and may be provided to third parties in the exercise of the right to information provided for by law, or be made accessible to the general public insofar as it appears in the documentation which is available on the website (www.bbva.com) or is made public at the Annual General Meeting, the holding of which may be recorded by audiovisual means and disclosed publicly on said website. The assistant accepts, when attending the General Meeting, the recording and publication of himself/herself and also that his/her image will be incorporated into the shareholders file owned by the Company in order to manage the audiovisual recording and public dissemination of the General Meeting.
Individuals whose personal appear in this file have the right to access, rectify, cancel or challenge their data as established under current legislation, by writing to the Shareholders Helpdesk (Oficina de Atención al Accionista) at C/ Azul 4, 28050 Madrid or sending an e-mail to email@example.com.
The shareholder must inform his/her representative of the particulars contained in the above paragraphs, ensuring that has his consent. Also, the shareholder shall comply with any other requirements that may apply to ensure proper assignment of the personal data to the Company, without the Company having to complete any additional formality in terms of information or consent.
Under article 539.2 of the Corporate Enterprises Act, Banco Bilbao Vizcaya Argentaria, S.A. has set up an Online Forum for its shareholders. It is exclusively intended to facilitate communication between shareholders to the Annual General Meeting (AGM) until the day on which the AGM is held. Once shareholders are duly registered, they may send in communications for publication on the Forum.
Access and use of the Forum is reserved exclusively for individual BBVA shareholders and voluntary associations of shareholders, validly constituted and registered in the Commercial Register and in a special registry established for such purpose by Spain’s National Securities Market Commission in compliance with article 539.4 of the Corporate Enterprises Act.
To access the site with all due guarantees, individual users and the voluntary Associations of shareholders must register as Online Forum Users and obtain the password by filling in the membership form for the Forum.
Shareholders may use any of the following options to register as Forum User:
The Banco Bilbao Vizcaya Argentaria, S.A. Board of Directors, at the meeting held on 12th February 2018, has resolved to call the Annual General Meeting of Shareholders to be held in Bilbao, at Palacio Euskalduna, Calle Abandoibarra 4 on 15th March 2018, at 12:00 at first summons, and in the same place and at the same time on 16th March 2018 at second summons according to the agenda shown on this website.
Shareholders are advised that the AGM will foreseeably be held at second summons on 16th March, at the same place and at the time given, unless they are otherwise notified on this website or through the daily press.
The Company will issue a name card to each shareholder entitled to attend, giving them access to the place where the General Meeting is to be held. This card will indicate the number of shares they hold.
Requests may be sent by writing to the Shareholders Helpdesk (Oficina de Atención al Accionista) at
C/ Azul 4, 28050 Madrid, presented at any BBVA branch office, or sending an e-mail to firstname.lastname@example.org.
Shareholders may vote and/or grant proxy on line from 23rd February to 14th March at 12:00 p.m.
BBVA’s Annual General Meeting has received certification as a sustainable event under the AENOR standard.
The certification demonstrates that BBVA has planned its design, organization and development by taking into account the possible environmental, social and economic impacts of the event.
At the same time, it makes clear BBVA’s commitment to the sustainability criteria required by the UNE-ISO 20121 Standard on event sustainability management. Achieving this demanding and prestigious certification places BBVA among the leading organizations in this field in Spain.
BBVA has based its analysis for this purpose on three factors:
This landmark in BBVA’s commitment to sustainability provides a boost for the integration of responsible management into the events carried out with all the interested parties.
From publication of the announcement to the date of the General Meeting, all documents and information regarding the General Meeting will be available to shareholders via the links shown on this screen from where they may be downloaded for printing
In addition, shareholders may consult this documentation at the Bank´s registered office at Plaza de San Nicolás 4, Bilbao and submit a request for it to be delivered or sent to them immediately and free of charge by sending an e-mail to email@example.com, by calling the Shareholder Helpline on 902.200.902 or +34.912.249.821, or by writing to the Shareholders Helpdesk (Oficina de Atención al Accionista) at C/ Azul 4, 28050 Madrid.
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